Auto-schedule

Overview

Auto scheduling uses AI to automatically schedule your workspace based on your preferences and patterns. This feature can work alongside manual scheduling but is not compatible with auto-allocate mode as this feature removes the need to schedule entirely

Key Features

Fixed Days

Set recurring days for automatic creation of bookings:

• Configure specific days of the week (e.g., Monday, Wednesday, Friday)

• Maximum fixed days can be set per location

• Automatically allocated with your team

Intelligent Scheduling

Based on attendance data, the system:

• Schedules up to 10 days in advance

• Sends "likely" invitations when attendance probability is 50% or higher

• Automatically schedules when probability reaches 80% or higher

Smart Features

Invite Recommendations

The system learns from your scheduling patterns to:

• Suggest relevant team members to invite

• Show personalized recommendations

• Streamline group scheduling

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How to Use Auto Scheduling Features

Setting Up Fixed Days

1. Open the gospace app

2. Navigate to Schedule Settings

3. Select "Fixed Days"

4. Choose your preferred recurring days and setting, i.e. Mondays every week

5. Save your preferences

6. Observe your schedule updates with bookings for Mondays

Managing Schedule created by Aidra (gospace's groundbreaking AI)

View and modify your auto-scheduled spaces:

1. Open the Schedule tab

2. Review upcoming scheduled spaces, these will be noted as likelies (meaning a user has to accept or decline), or show auto-scheduled with a note saying (scheduled by AI)

3. Modify or cancel if needed