# Booking a Desk / Booking a Desk with a Team

#### **Overview**

In the gospace AI user app, you don’t manually choose where to sit — you simply tell Aidra which day you plan to come in, and she handles the rest. If forecasting is enabled Aidra will automatically book on behalf of you, so you don't need to do anything at all.

When you reserve a day in the office, Aidra automatically allocates you a desk (or a desk with your team) based on your schedule, preferences, and building availability.\
You’ll receive your desk allocation the day before or morning of your visit depending on your locations settings, and can view it any time after you've received your notification in the **Floorplan** tab of the user app.

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#### **How to Book a Desk**

1. Open the **Reserve a Desk** screen in the gospace app.
2. **Select your Date** — e.g. *Wednesday, November 5, 2025*.
3. **Choose your Location** — e.g. *11 W QUINCY COURT*.
4. **Select Space Type** → *Desk*.
5. *(Optional)* **Choose a Team** — e.g. *Accounting*.
   * This tells Aidra to seat you within your team’s allocated zone.
6. *(Optional)* **Add Preferences** — e.g. *Focus space*, *Near window*, or *Dual monitors*.
7. *(Optional)* **Invite Colleagues** if you’d like to coordinate office days.
8. Tap **Reserve**.

That’s it — your intention to come in is logged. Aidra will evolve allocations the day of or before that day, balancing attendance, proximity to teammates, and space efficiency, and you'll simply receive a notification of your assigned space.

***

#### **How Desk Allocation Works**

* **Before your visit:** Aidra reviews all scheduled users, team zones, and preferences.
* **The day before or morning of:** You’ll receive a notification confirming your allocated desk.
* **View anytime:** Go to **Floorplan → My Allocation** to see exactly where you’ve been seated.

<figure><img src="/files/uD7uCVz9kyGGJ8noaKeC" alt=""><figcaption></figcaption></figure>

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#### **Booking with a Team**

When you select a team:

* Aidra forecasts how much space each team needs and allocated all individuals from that team.
* Your desk is allocated within your team’s allocated neighborhood.

This ensures everyone sits close enough to collaborate without exceeding building capacity.


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