# Booking a Private Office

#### **Overview**

In the gospace AI user app, you don’t manually choose which private office to use — you simply tell Aidra which day you plan to come in, and she handles the rest. If forecasting is enabled, Aidra will automatically book on your behalf, so you don’t need to do anything at all.

When you reserve a day in the office, Aidra automatically allocates you a private office based on your schedule, preferences, and availability within your chosen location.

You’ll receive your office allocation the day before or morning of your visit depending on your location’s settings, and can view it any time after receiving your notification in the **Floorplan** tab of the user app

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#### **How to Book a Private Office**

1. Open the **Reserve a Desk** screen in the gospace app.
2. Select your **Date** — e.g. *Wednesday, November 5, 2025*.
3. Choose your **Location** — e.g. *11 W QUINCY COURT*.
4. Select **Space Type → Private Office**.
5. *(Optional)* Add **Preferences** — e.g. *Dual monitors*, *Quiet area*, or *Near window*.
6. *(Optional)* **Invite Colleagues** if others will be joining you in the private office.
7. Tap **Reserve**.

That’s it — your intention to use a private office is logged. Aidra will evolve allocations the day of or before that day, matching you with the most suitable space and balancing usage across the building.

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#### **How Office Allocation Works**

* **Before your visit:** Aidra reviews all private office requests, your preferences, and location availability.
* **The day before or morning of:** You’ll receive a notification confirming which private office has been allocated to you.
* **View anytime:** Go to **Floorplan → My Allocation** to see your assigned space.


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