Booking on Behalf of Someone (EA Mode)
Overview
In the gospace AI user app, Executive Assistants (EAs) or users with EA permissions can create bookings or intentions on behalf of other employees. This allows EAs to manage their executive’s office days, meeting rooms, or private offices directly — using the same streamlined experience as standard users.
When an EA books for someone, it’s treated exactly the same as if that user made the booking themselves. Aidra will evolve and allocate desks, rooms, or offices automatically, based on that person’s preferences, team, and schedule.
How to Book on Behalf of Someone
There are two ways to create a booking for another user:
Option 1: Search & Book
Tap the Search icon in the gospace app.
Search for the person you’re booking for.
Select their name — you’ll enter the standard booking flow for them.
Complete the booking as normal (Desk, Private Office, or Meeting Room).
Tap Reserve. The booking will be logged as an intention for that person, and Aidra will allocate their space automatically at the usual time.
Option 2: EA Schedule View
Tap the EA button on the home screen.
The Schedule screen opens with an additional field:
For Who: Search and select the person you’re booking for.
Fill out the remaining fields as you would in a normal booking flow (e.g. Location, Date, Space Type, Team, Preferences).
Tap Reserve.
The booking will appear under the user’s account and calendar, with Aidra handling all allocation as normal.
How It Works
The EA’s actions create an intention on behalf of another user.
Aidra automatically manages space allocation for that user — desk, office, or meeting room — based on their personal data and preferences.
Notifications of allocations go directly to the end user, not the EA (unless mirrored access is enabled by admin).
EAs can view, amend, or cancel bookings they’ve created through the same interface.
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