Automatic workplace consolidation

gospace AI Documentation – Advanced Guide

Running Automatic Consolidation Simulations (How to safely close floors, reduce OPEX & lease costs, and prove the savings before you ever touch a lease)

Why Automatic Consolidation Is the #1 ROI Driver for Most Clients

Alongside maximising co-attendance and co-location, automatic consolidation is the third pillar of gospace’s value.

• Typical client starting point: 42–58 % average daily utilisation

• Typical 90-day result with gospace: 78–94 % utilisation → 1–3 entire floors freed per building

• Average financial impact: £1.2 m – £9 m annualised OPEX + lease savings per campus

Clients like GSK, HSBC, and the UK Government all closed their first floor within the original POC because the simulation proved the savings were real and safe

How gospace Consolidation Works – The Core Logic

Input gospace uses (automatically)	Why it matters
90–94 % accurate 30–90 day attendance forecasts	We know exactly who is coming when – no more guessing or 60 % safety buffers
Real team sizes & growth curves	We calculate exact m² needed per team, per day
Co-location & community constraints	We never split teams or sacrifice collaboration just to hit a density number
Cisco Meraki Wi-Fi presence + sensor data	We see historical under-utilised zones and floors in real time (even if no one books them)
Current lease & OPEX per m² or per floor	We translate every freed desk → £ saved (your exact numbers from your real-estate system)

Step-by-Step: Running a Consolidation Simulation

Step	What you do (takes <5 minutes)	What gospace does behind the scenes
1	Go to Admin → Simulations → New Consolidation Simulation
2	Choose your starting point:
	• Automatic (recommended) – let gospace decide which floors/zones are safest to consolidate first	Analyses Meraki heatmaps + forecast density → ranks floors by lowest risk/highest saving
	• From a specific floor and direction – e.g. “Start at Floor 6 and consolidate upwards”	Locks lower floors open, tries to empty Floor 6+ sequentially
	• Force-close specific floor(s) – tick Floor 8 and/or Floor 3 and click “Shut permanently from date X”	Treats those floors as capacity = 0 from chosen date
3	Set the target start date (e.g. next quarter, 1st March 2026)
4	Optional: Add safety buffers (e.g. “never exceed 88 % density”, “keep Trading floor untouched”)	These become hard constraints
5	Click Run Simulation	gospace re-optimises the entire estate with the new constraints
6	Review instant results:	• New floorplans (colour-coded) • £ OPEX + lease savings (annualised & monthly) • Risk scorecard • Team impact report

What You See Immediately in the Dashboard

Metric (updated live)	Example output (real GSK pilot)	Where it appears
Floors recommended for closure	Floor 8 + partial Floor 3	Top banner
Annualised OPEX + lease saving	£4.41 m	Big green number
m² / desks freed	2 840 m² → 612 desks	Summary panel
New peak utilisation	89 % (was 54 %)	Utilisation graph
Co-location score change	+6 points (still green)	Collaboration health check
Team move summary	184 people move once, 0 teams split	Team impact tab
One-click export to PDF/PPT	Ready for CFO / real-estate committee	Export button

Real Client Results – Automatic Consolidation in Action

Client	Starting utilisation	Floors closed in first 12 months	Annual saving (verified)
GSK (Stevenage)	51 %	2 full floors	£6.8 m
HSBC (Canary Wharf)	48 %	1.5 floors	£5.2 m
UK Government dept	44 %	3 floors across 2 buildings	£9.1 m

Pro Tips from Our Workplace Strategy Team

1. Start with Automatic mode – 96 % of clients keep the AI’s first recommendation.

2. Always run the simulation 90 days before lease break or renewal notice – gives you negotiating power.

3. Use Meraki integration – clients with Meraki see an extra 12–18 % consolidation potential because we spot “ghost zones” no booking system ever sees.

4. Lock executive or trading floors as “do not touch” – the AI will work around them perfectly.

Ready to Close Your First Floor?

Most clients go from simulation to signed-off closure in <6 weeks.

Next step: → Click New Consolidation Simulation in your instance now, or → Book a 30-minute workshop with us and we’ll run your first £-million simulation live.

You’ve already paid for the space – now let gospace prove how much of it you don’t need.