# Automatic workplace consolidation ## gospace AI Documentation – Advanced Guide **Running Automatic Consolidation Simulations**\ (How to safely close floors, reduce OPEX & lease costs, and prove the savings before you ever touch a lease) #### Why Automatic Consolidation Is the #1 ROI Driver for Most Clients Alongside maximising co-attendance and co-location, **automatic consolidation** is the third pillar of gospace’s value. * Typical client starting point: 42–58 % average daily utilisation * Typical 90-day result with gospace: 78–94 % utilisation → 1–3 entire floors freed per building * Average financial impact: **£1.2 m – £9 m annualised OPEX + lease savings per campus** Clients like GSK, HSBC, and the UK Government all closed their first floor within the original POC because the simulation proved the savings were real and safe #### How gospace Consolidation Works – The Core Logic | Input gospace uses (automatically) | Why it matters | | ----------------------------------------------- | ------------------------------------------------------------------------------------------ | | 90–94 % accurate 30–90 day attendance forecasts | We know exactly who is coming when – no more guessing or 60 % safety buffers | | Real team sizes & growth curves | We calculate exact m² needed per team, per day | | Co-location & community constraints | We never split teams or sacrifice collaboration just to hit a density number | | Cisco Meraki Wi-Fi presence + sensor data | We see historical under-utilised zones and floors in real time (even if no one books them) | | Current lease & OPEX per m² or per floor | We translate every freed desk → £ saved (your exact numbers from your real-estate system) | #### Step-by-Step: Running a Consolidation Simulation | Step | What you do (takes <5 minutes) | What gospace does behind the scenes | | ---- | ---------------------------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------- | | 1 | Go to **Admin → Simulations → New Consolidation Simulation** | | | 2 | Choose your starting point: | | | | • **Automatic (recommended)** – let gospace decide which floors/zones are safest to consolidate first | Analyses Meraki heatmaps + forecast density → ranks floors by lowest risk/highest saving | | | • **From a specific floor and direction** – e.g. “Start at Floor 6 and consolidate upwards” | Locks lower floors open, tries to empty Floor 6+ sequentially | | | • **Force-close specific floor(s)** – tick Floor 8 and/or Floor 3 and click “Shut permanently from date X” | Treats those floors as capacity = 0 from chosen date | | 3 | Set the **target start date** (e.g. next quarter, 1st March 2026) | | | 4 | Optional: Add safety buffers (e.g. “never exceed 88 % density”, “keep Trading floor untouched”) | These become hard constraints | | 5 | Click **Run Simulation** | gospace re-optimises the entire estate with the new constraints | | 6 | Review instant results: |

• New floorplans (colour-coded)
• £ OPEX + lease savings (annualised & monthly)
• Risk scorecard
• Team impact report

| #### What You See Immediately in the Dashboard | Metric (updated live) | Example output (real GSK pilot) | Where it appears | | ---------------------------------- | ------------------------------------- | -------------------------- | | **Floors recommended for closure** | Floor 8 + partial Floor 3 | Top banner | | **Annualised OPEX + lease saving** | £4.41 m | Big green number | | **m² / desks freed** | 2 840 m² → 612 desks | Summary panel | | **New peak utilisation** | 89 % (was 54 %) | Utilisation graph | | **Co-location score change** | +6 points (still green) | Collaboration health check | | **Team move summary** | 184 people move once, 0 teams split | Team impact tab | | **One-click export to PDF/PPT** | Ready for CFO / real-estate committee | Export button | #### Real Client Results – Automatic Consolidation in Action | Client | Starting utilisation | Floors closed in first 12 months | Annual saving (verified) | | ------------------- | -------------------- | -------------------------------- | ------------------------ | | GSK (Stevenage) | 51 % | 2 full floors | £6.8 m | | HSBC (Canary Wharf) | 48 % | 1.5 floors | £5.2 m | | UK Government dept | 44 % | 3 floors across 2 buildings | £9.1 m | #### Pro Tips from Our Workplace Strategy Team 1. Start with **Automatic mode** – 96 % of clients keep the AI’s first recommendation. 2. Always run the simulation 90 days before lease break or renewal notice – gives you negotiating power. 3. Use **Meraki integration** – clients with Meraki see an extra 12–18 % consolidation potential because we spot “ghost zones” no booking system ever sees. 4. Lock executive or trading floors as “do not touch” – the AI will work around them perfectly. #### Ready to Close Your First Floor? Most clients go from simulation to signed-off closure in <6 weeks. Next step:\ → Click **New Consolidation Simulation** in your instance now, or\ → Book a 30-minute workshop with us and we’ll run your first £-million simulation live. You’ve already paid for the space – now let gospace prove how much of it you don’t need.