# Maximising co-location & co-attendance

**Maximising Co-Location & Community**\
(The hidden multiplier behind higher productivity, natural co-attendance, and millions in consolidation savings)

#### Why Co-Location Is One of gospace’s Big 3 Value Levers

(Alongside maximising co-attendance and automatic space consolidation)

When the right people sit near each other on the days they are actually in, three powerful flywheel effects kick in automatically:

1. **Productivity & well-being soar** – more serendipity, faster decisions, stronger team identity
2. **Co-attendance rises organically** – people want to come in when their closest collaborators are present
3. **You can safely consolidate far more space** – dense, connected teams need fewer total floors

GSK, HSBC, AstraZeneca, and multiple UK Government departments consistently rank “improved co-location & community metrics” as one of the top two reasons they expanded from pilot to full estate rollout.

This guide covers the **why**, **what**, and **how** of co-location in gospace.

#### The Three Layers of Co-Location gospace Optimises

| Layer               | What it means                                                   | Real-world example                                              |
| ------------------- | --------------------------------------------------------------- | --------------------------------------------------------------- |
| Person ↔ Person     | Two individuals who frequently collaborate                      | Always seat Alice next to Bob (they message 40×/week)           |
| Person ↔ Team       | Individuals and their immediate or cross-functional teams       | New joiner sits with their Level-7 squad and near their manager |
| Person/Team ↔ Label | Affinity to space types (quiet, high-energy, near coffee, etc.) | Data scientists → quiet zone; traders → collaboration floor     |

#### 1. Automatic Connection Discovery – The Ideal Path

The single biggest ROI accelerant is letting gospace discover real collaboration patterns directly from your systems.

**Best-in-class: Microsoft Graph integration (recommended)**

We only require two read-only application permissions:

* **Reports.Read.All**
* **CallRecords.Read.All**

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These give us insights into:

* Who messages, calls, and meets whom most frequently
* Natural community detection via meeting overlap
* Focused vs. collaboration time → work-persona classification (Maker vs. Manager schedules)
* Extended reporting-line relationships

Result: thousands of weighted connections are created and refreshed automatically – zero manual effort, continuously accurate.

***

**Fallback discovery methods (still extremely effective)**

If Graph permissions are not possible, gospace can generate connections from:

* Cisco Meraki historical Wi-Fi co-presence
* Calendar invite overlap (requires calendar integration)
* Directory names via “Generate Connections with AI” (one-click)
* Manual creation of connections via UI
* Manual CSV upload (template provided below)

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#### 2. How gospace Measures Co-Location & Community

These are the exact metrics we share with every client in POCs and quarterly business reviews:

| Metric                       | Definition                                                                                 | Target (what “great” looks like) | Dashboard location                 |
| ---------------------------- | ------------------------------------------------------------------------------------------ | -------------------------------- | ---------------------------------- |
| Community Co-Attendance %    | % of days where ≥70 % of a detected community is present together                          | 68–85 %+                         | Community → Co-Attendance tab      |
| Community Co-Location Score  | Weighted average distance between community members when in (0 = perfect adjacency)        | ≤14                              | Community → Co-Location tab        |
| Personal Collaboration Index | % of an individual’s top-10 collaborators they sat within 15 m of on shared in-office days | 78–92 %+                         | Employee 360° view                 |
| Label Affinity Match %       | % of people who received their preferred space label on the days they were in              | ≥87 %                            | Analytics → Space Suitability      |
| Workplace Suitability Index  | Composite score of the four metrics above (0–100)                                          | 82–94                            | Executive Dashboard (headline KPI) |

#### 3. How to Maximise Co-Location – Step-by-Step Playbook

| Step | Action                                                                               | Pro tip                                                       |
| ---- | ------------------------------------------------------------------------------------ | ------------------------------------------------------------- |
| 1    | Enable Microsoft Graph (or one of the fallback methods)                              | Clients who do this see 18–24 % extra consolidation potential |
| 2    | Click **Generate Connections with AI** (Requirements → Connections)                  | Takes <3 minutes for 10 k–200 k weighted edges                |
| 3    | Review and pin critical communities (e.g., Trading, Exec, R\&D) in the Community tab | Lock the ones leadership cares about most                     |
| 4    | Add or bulk-upload label affinities (quiet, collaboration, near manager, etc.)       | Use work-persona detection from Graph for instant accuracy    |
| 5    | Ensure **Maximise Co-Location** toggle is ON in Allocation Policy (default = ON)     | You can still weight it against consolidation if needed       |
| 6    | Watch the Workplace Suitability Index climb week-on-week                             | Most clients gain 14–22 points in the first 90 days           |

#### 4. Real Results from Clients Who Prioritised Co-Location

| Client   | Starting Suitability Index | 90-Day Result | Extra consolidation unlocked |
| -------- | -------------------------- | ------------- | ---------------------------- |
| Client 1 | 61                         | 89            | +£2.7 m annualised           |
| Client 2 | 58                         | 87            | 1.5 extra floors closed      |
| Client 3 | 64                         | 91            | 31 % density increase        |
| Client 4 | 59                         | 90            | 3 floors → 4 floors closed   |

Co-location is not a nice-to-have.\
It is the hidden multiplier that makes higher voluntary attendance and aggressive, safe consolidation possible.