Maximising co-location & co-attendance

Maximising Co-Location & Community (The hidden multiplier behind higher productivity, natural co-attendance, and millions in consolidation savings)

Why Co-Location Is One of gospace’s Big 3 Value Levers

(Alongside maximising co-attendance and automatic space consolidation)

When the right people sit near each other on the days they are actually in, three powerful flywheel effects kick in automatically:

1. Productivity & well-being soar – more serendipity, faster decisions, stronger team identity

2. Co-attendance rises organically – people want to come in when their closest collaborators are present

3. You can safely consolidate far more space – dense, connected teams need fewer total floors

GSK, HSBC, AstraZeneca, and multiple UK Government departments consistently rank “improved co-location & community metrics” as one of the top two reasons they expanded from pilot to full estate rollout.

This guide covers the why, what, and how of co-location in gospace.

The Three Layers of Co-Location gospace Optimises

Layer	What it means	Real-world example
Person ↔ Person	Two individuals who frequently collaborate	Always seat Alice next to Bob (they message 40×/week)
Person ↔ Team	Individuals and their immediate or cross-functional teams	New joiner sits with their Level-7 squad and near their manager
Person/Team ↔ Label	Affinity to space types (quiet, high-energy, near coffee, etc.)	Data scientists → quiet zone; traders → collaboration floor

1. Automatic Connection Discovery – The Ideal Path

The single biggest ROI accelerant is letting gospace discover real collaboration patterns directly from your systems.

Best-in-class: Microsoft Graph integration (recommended)

We only require two read-only application permissions:

• Reports.Read.All

• CallRecords.Read.All

These give us insights into:

• Who messages, calls, and meets whom most frequently

• Natural community detection via meeting overlap

• Focused vs. collaboration time → work-persona classification (Maker vs. Manager schedules)

• Extended reporting-line relationships

Result: thousands of weighted connections are created and refreshed automatically – zero manual effort, continuously accurate.

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Fallback discovery methods (still extremely effective)

If Graph permissions are not possible, gospace can generate connections from:

• Cisco Meraki historical Wi-Fi co-presence

• Calendar invite overlap (requires calendar integration)

• Directory names via “Generate Connections with AI” (one-click)

• Manual creation of connections via UI

• Manual CSV upload (template provided below)

283B

Connections.csv

Open

2. How gospace Measures Co-Location & Community

These are the exact metrics we share with every client in POCs and quarterly business reviews:

Metric	Definition	Target (what “great” looks like)	Dashboard location
Community Co-Attendance %	% of days where ≥70 % of a detected community is present together	68–85 %+	Community → Co-Attendance tab
Community Co-Location Score	Weighted average distance between community members when in (0 = perfect adjacency)	≤14	Community → Co-Location tab
Personal Collaboration Index	% of an individual’s top-10 collaborators they sat within 15 m of on shared in-office days	78–92 %+	Employee 360° view
Label Affinity Match %	% of people who received their preferred space label on the days they were in	≥87 %	Analytics → Space Suitability
Workplace Suitability Index	Composite score of the four metrics above (0–100)	82–94	Executive Dashboard (headline KPI)

3. How to Maximise Co-Location – Step-by-Step Playbook

Step	Action	Pro tip
1	Enable Microsoft Graph (or one of the fallback methods)	Clients who do this see 18–24 % extra consolidation potential
2	Click Generate Connections with AI (Requirements → Connections)	Takes <3 minutes for 10 k–200 k weighted edges
3	Review and pin critical communities (e.g., Trading, Exec, R&D) in the Community tab	Lock the ones leadership cares about most
4	Add or bulk-upload label affinities (quiet, collaboration, near manager, etc.)	Use work-persona detection from Graph for instant accuracy
5	Ensure Maximise Co-Location toggle is ON in Allocation Policy (default = ON)	You can still weight it against consolidation if needed
6	Watch the Workplace Suitability Index climb week-on-week	Most clients gain 14–22 points in the first 90 days

4. Real Results from Clients Who Prioritised Co-Location

Client	Starting Suitability Index	90-Day Result	Extra consolidation unlocked
Client 1	61	89	+£2.7 m annualised
Client 2	58	87	1.5 extra floors closed
Client 3	64	91	31 % density increase
Client 4	59	90	3 floors → 4 floors closed

Co-location is not a nice-to-have. It is the hidden multiplier that makes higher voluntary attendance and aggressive, safe consolidation possible.