Manual scheduling

Manual Scheduling

Manual scheduling allows users to directly book workspaces and rooms according to their needs, with Aidra automatically allocating appropriate spaces based on their requirements.

Learn how to use gospace's manual scheduling features to book workspaces and rooms for yourself or your team.

Overview

Manual scheduling enables users to book workspaces and rooms directly through the gospace platform. The system's AI engine, Aidra, automatically allocates appropriate spaces based on your requirements.

Prerequisites

• Active gospace account

• Workspace access permissions

• Manual scheduling enabled for your organization

Workspace Booking

gospace offers several options for booking workspaces:

Full Day Booking

Reserve a workspace for an entire workday:

1. Navigate to 'Schedule space'

2. Select 'Full Day'

3. Choose your preferred date

4. Confirm your booking

Shift-Based Booking

Manual scheduling can operate alongside auto-scheduling features but is not compatible with auto-allocate mode, as auto-allocate removes the need for individual booking actions.

Schedule workspace for specific time slots:

1. Select 'Schedule space'

2. Choose 'Time Slot'

3. Specify your desired time range

4. Confirm your booking

Team Booking

Coordinate workspace bookings with colleagues:

1. Start a workspace booking

2. Click 'Invite people'

3. Select colleagues to invite

4. Confirm group booking

Room Booking

Book meeting rooms for team collaboration:

Meeting Room Scheduling

Required information:

• Meeting duration

• Participant list (this derives the size of the room allocated to your users opposed to requesting a size itself)

Note: Aidra automatically assigns the most suitable room based on your requirements and proximity to team members.

Compatibility

Manual scheduling:

• ✅ Can be used alongside auto-scheduling features

• ❌ Cannot be used with auto-allocate mode