Schedule space
Last updated
Last updated
Open the gospace app on your device.
Navigate to the "Schedule" tab.
In the Schedule tab, you'll see a calendar view of the current month.
Tap on the desired date for which you want to schedule space.
After selecting a date, you'll see a "Nothing scheduled for [selected date]" message.
Tap the "+ Schedule space" button below this message.
Location: Select the desired office location from the dropdown menu to schedule for.
Workspace Type: Choose between "Workspace" or "Room" options (these can be turned on or off per location in the location settings on the admin console).
Team (Optional): If you want to schedule with a team, select the team from the dropdown menu.
Date: Confirm or change the selected date(s). You can schedule for multiple days if needed.
Invite People: Add colleagues you want to invite to your space.
Preferences: Set any specific preferences for your workspace (e.g., "standing desk"). These are labels created by admins to help AIDRA allocate appropriate spaces.
Review all the details you've entered.
Tap the "Schedule Space" button to create the intention.
When you schedule with a team, any other user who schedules with the same team will be seated together.
If you set a preference (e.g. "standing desk"), AIDRA will do its best to allocate a space that matches your preference, subject to availability.
The intention will appear in your schedule tab, marked as confirmed.
Invited users will need to accept the invitation unless auto-accept is turned on for that location in the admin console.
You can cancel or modify a scheduled space from your schedule tab after creating it.
Cancelling will delete the intention for just yourself, not all attendees and free up the space for that date and time.
