Schedule space
How to Schedule Space
Step 1: Access the Schedule Tab
Open the gospace app on your device.
Navigate to the "Schedule" tab.
Step 2: Select a Date
In the Schedule tab, you'll see a calendar view of the current month.
Tap on the desired date for which you want to schedule space.
Step 3: Scheduling
After selecting a date, you'll see a "Nothing scheduled for [selected date]" message.
Tap the "+ Schedule space" button below this message.
Step 4: Provide the following information:
Location: Select the desired office location from the dropdown menu to schedule for.
Workspace Type: Choose between "Workspace" or "Room" options (these can be turned on or off per location in the location settings on the admin console).
Team (Optional): If you want to schedule with a team, select the team from the dropdown menu.
Date: Confirm or change the selected date(s). You can schedule for multiple days if needed.
Invite People: Add colleagues you want to invite to your space.
Preferences: Set any specific preferences for your workspace (e.g., "standing desk"). These are labels created by admins to help AIDRA allocate appropriate spaces.
Step 5: Finalise Scheduling
Review all the details you've entered.
Tap the "Schedule Space" button to create the intention.
Important Notes
When you schedule with a team, any other user who schedules with the same team will be seated together.
If you set a preference (e.g. "standing desk"), AIDRA will do its best to allocate a space that matches your preference, subject to availability.
The intention will appear in your schedule tab, marked as confirmed.
Invited users will need to accept the invitation unless auto-accept is turned on for that location in the admin console.
Cancelling or Modifying a Scheduled Space
You can cancel or modify a scheduled space from your schedule tab after creating it.
Cancelling will delete the intention for just yourself, not all attendees and free up the space for that date and time.
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