Guide to your first evolve

Last updated 21 days ago

Receive Admin Credentials: The gospace AI team will provision your admin account and email you a login link (e.g. https://console.gospace.app/auth/login). Follow the link to set your password and access the admin console.
Assign Roles: If needed, assign additional admin users or roles in Admin > Roles so the appropriate team members have access. Roles

Add a Location: In the admin portal, open Locations and click + Add Location. Enter the location Name and Address (you can search to auto-fill, then click Confirm Address to validate) .
Publish Location: After entering details, click Review Changes (top bar) and then Publish to activate the location . The location will now appear in the list of active locations.
IF you don't already have a CAD file of your floorplan. Send floorplans to gospace AI in any format (including pptx, pdf) to be auto-generated into a .DXF via our floorplan generator. This can take 24-7 hours. gospace will reach out once the floorplan(s) have been generated.
Add Floor (Layer): Still under that location, click + Add Layer (or Floor) and upload the floorplan file (e.g. a .DXF) for that level. Uploading the floorplan will automatically create zones, rooms, and workpoints on that floor .
- For the DXF, we need the following layers:
  - workpoints
  - wall_perimeters
  - Optional: clusters
  - Optional: wall_partitions
  - Optional: zones
  - Optional: areas
  - Optional: rooms
Configure the Floorplan: Use the Floorplan Editor (under Workplace > Space Settings > Floorplan) to review/edit the generated layout. You can add zones, add labels to spaces, for example "Focus Pods". This ensures your office is accurate before allocations begin.

- SFTP (CSV): Select SFTP – user management. Enter your SFTP server’s Host, Port, and login credentials. (This should point to a folder of user/team CSV files.) SFTP
Map Directory Fields: After connecting, you’ll map CSV/AD fields to gospace user/team fields:
- Custom Mappings/Filters: Use the custom mappings section to set default locations or priorities (e.g., map a “Default Location” column to a user’s home office). Apply filters if you only want a subset of users/teams.

Import Past Attendance (Optional): If you have historical occupancy/attendance logs (e.g. past check-ins), import them similarly. In Integrations, choose SFTP – location occupancy data or Snowflake – location occupancy data to point to your past data, and instead select the "Historic Occupancy" radio button.
Finalise Import: Confirm the mapping and run the import. This loads historical occupancy into gospace and trains AIDRA on past attendance patterns, we recommend at least 3 weeks of historic data, and ideally 12 months, these can be uploaded in one file as long as the date/time field is properly defined when mapping.

- SFTP: Select SFTP – location occupancy data and provide your SFTP credentials, pointing to attendance CSVs.
Map Real-Time Fields: As before, map the Person ID to your user IDs and the Location field to gospace Locations (see Step 4). Confirm the integration. gospace will now ingest live occupancy data daily to refine its forecasts.

Navigate to locations > select the location < settings. For a simulation ensure the following features are enabled/disabled:

Navigate to locations > select the location < settings. For a live building ensure the following features are enabled/disabled:

Navigate to workplace > select the location < allocations. As long as you have uploaded enough historic data for Aidra to learn (otherwise please wait up to 2 weeks), then click optimise you will begin to see allocations being created by the AI based on your user/team forecasting.

Last updated 21 days ago