Labels & connections


In the admin console, labels and connections are essential for tailoring space allocations to specific organisational needs. Labels can be assigned to various entities such as rooms, people, teams, or individual spaces within the floorplan. By linking these labels to the entities, AIDRA can make intelligent, tailored space allocations.

What are Labels?

Labels are tags applied to different elements like rooms, people, teams, or spaces within your floorplan in the Console. These tags categorise or describe features — for example, a room might be labelled as 'wheelchair accessible', or a quiet area might be tagged 'silence zone'. While labels organise and classify, their full potential is realised when used with connections to achieve specific behaviours in space allocation.

Adding Labels

  • Where to add Labels: Labels can be added directly on entities like rooms, people, teams, or spaces through their respective overview pages.

  • Purpose of Labels: Labels are used to describe attributes or needs, such as 'wheelchair access', 'IT support', or 'quiet area'.

Purpose of Connections

Connections are the mechanisms we use in the Console to allocate spaces specifically tailored to the needs of people and teams, directing how AIDRA manages space allocations to enhance productivity and satisfaction.

Attributes of Connections

  • Positive or Negative: Label connections as 'positive' to attract someone to a specific space or attribute, and 'negative' to deter them.

  • Strength: The strength of a connection determines its impact on the decision-making process for space allocations.

  • Location Restrictions: Implement location restrictions to confine connections to particular areas or attributes, enhancing the relevance of allocations.

Customising Connections With Labels

Custom labels enable the creation of specific targets for connections. For instance, labelling certain desks as 'Standing Desk' and connecting a person who prefers such an arrangement ensures that these spaces are prioritised by AIDRA.

Example Using Custom Labels

Consider an employee, 'Alex', who prefers a standing desk:

  • Create and apply the 'Standing Desk' label: This is done to the appropriate desks initially.

  • Establish a positive connection: Link Alex to the 'Standing Desk' label.

  • Doubling the Connection: If Alex also carries this label personally, it increases the chances that he will be allocated one of these desks.

How do Labeled Entities and Connections Work?

Using Labels on Inanimate Entities

  • Labels can be applied to static items like rooms or specific spaces to categorise or detail their usage.

  • These inanimate entities cannot form connections to these labels due to their static nature.

Dynamic Entities and Labels

  • People and teams are dynamic entities capable of carrying labels and forming connections to these labels.

  • This functionality allows AIDRA to allocate spaces effectively based on personal or team-specific requirements indicated through connections.

Influence of Connections on Allocations

Direct Influence on Allocations

  • Connections, whether between entities or from entities to labels, significantly influence AIDRA’s allocation processes.

  • If 'Tom' has a positive connection to 'Label A', and this label is applied to 'Room B & C', Tom is likely to be allocated to one of these rooms.

  • Direct connections to specific entities like rooms can further ensure targeted allocations.

Non-Impacting Scenarios

  • Merely adding a label to an entity, without establishing a corresponding connection, does not influence AIDRA's allocations. It is essential that a dynamic entity (person or team) forms a connection to a label or another entity for it to impact allocations.

Understanding and utilising labels and connections effectively can dramatically enhance workspace management, ensuring space is not only allocated efficiently but also aligns with individual needs and team dynamics.

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